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Court Administrator for the Municipal Court of Atlanta in Atlanta, GA

Tuesday, November 06, 2018 7:45 AM | Nakia Ruffin (Administrator)
City of Atlanta


Court Administrator


Location:  City Of Atlanta
Divisions:  JDA MUNICIPAL COURT OPERATIONS


Description

 

Salary : Commensurate with Experience

Position Expires: 11-30-2018

General Description and Classification Standards

The individual in this position is responsible for the overall management of the Municipal Court of Atlanta. Duties include, but are not limited to: coordinating, organizing, supervising, and the managing the various case processing activities of the court. Providing direction to a group of managers engaged in multiple activities related to the area of leadership responsibility; establishing operating policies; providing management coaching and guidance; building relationships across departments, in addition to City organizations as needed; and managing the court budget.

This is the highest level of strategic and/or operations management reporting to the Municipal Court Chief Judge. Position manages a primary function of the department and recommends high level policy and procedure subject to department, mayoral, and/or City Council approval.

Directing activities; keeping the Municipal Court Chief Judge informed about professional and fiscally responsible recommendations regarding budget policy, adoption and adjustments; presenting and explaining the Court’s finances, budgets, and forecasts to City Council and to the Office of the Mayor.

Supervision Received

This position reports to the Municipal Court Chief Judge. Direction is received from the Municipal Court Chief Judge and Court Judges with a focus on strategic objectives and policy making.

Essential Duties & Responsibilities

These are typical responsibilities for this position and should not be construed as exclusive or all inclusive.  Individual may perform other duties as assigned.

  • Oversees record management including computer operations, record retention, record-keeping and reporting of court minutes.
  • Ensures the preparation of a balanced and fiscally responsible annual budget that is in compliance with the City Charter.
  • Develops, defends, and revises such budget within the context of meetings with the Office of the Mayor, City Council, and Human Resources.
  • Presents and explains the Municipal Court finances, and budgets to the members of City Council.
  • Monitors the administration of the budget; makes and recommends adjustments to the Municipal Court Judges, the Office of the Mayor, City Council, and Human Resources.
  • Supervises the financial aspects of court operations including the collection, receipt, and accounting of fees, fines, bonds, and escrow funds.
  • Provides recommendations regarding new initiatives, contracts, and other items related to the operation of the Court.
  • Directs activities related to budget policy, adoption, and adjustments.
  • Develops the preliminary court budget, forecasts revenues and expenditures, and participates in budget hearings.
  • Keeps the Municipal Court Chief Judge and Court Judges informed regarding major financial developments, which may impact the City.
  • Makes recommendations to the Municipal Court Chief Judge and Court Judges for pending and forthcoming legislation; assists in writing legislation and securing funds.
  • Monitors activities within the departments to ensure all responsibilities are performed accurately and in a timely manner.
  • Interacts with executive level management on a peer basis.
  • Participates in the development of the Court’s plans and programs.
  • Evaluates and advises on the impact of long-range planning of new programs and strategies to the Municipal Court Chief Judge and Court Judges.
  • Develops staffing strategies to identify and retain talent at the court and implement improvement plans.
  • Resolves conflict and able to reach a consensus on countervailing interests.
  • Manages administrative matters, such as conducting special studies, preparing special projects, developing and administering training, and providing for staff technical and professional growth.
  • Establishes credibility throughout the court with management and employees to effectively solve problems and employee concerns.
  • Enhances, develops, implements, and enforces human resources policies and procedures of the organization by way of systems that will improve the overall operation and effectiveness of the Court.
  • Manages the case management systems database and provide necessary reports for the critical analyses of the Court.
  • Conducts research, prepares program evaluations, makes recommendations, and conducts presentations on the court structure for continual improvement of the efficiency and effectiveness of the Court.
  • Works closely with the Office of the Mayor, City Council, Municipal Court Judges, and Human Resources to achieve city goals and objectives.
  • Advises, negotiates, manages, and administers contracts with all Court vendors.
  • Interprets and executes statutory mandates, rules of court, and judicial system policies, as they relate to administrative matters.
  • Formulates and implements policy with respect to the operations of the court administration.
  • Develops and/or modifies procedures to ensure compliance and supervises the implementation.
  • Maintains an awareness of city ordinances/regulations, as well as state and federal laws to ensure compliance.
  • Analyzes and prepares court security plans.
  • Clearly articulates information within the organization, to the Municipal Court Chief Judge and Court Judges, the Mayor’s Office, Council Members, interdepartmental leads, and other public forums as requested and necessary.
  • Performs other related work as required.

Decision Making

This is a policy-advisory level of management; establishing and maintaining organizational strategies and policies within required legislative and/or executive limitations. Works within and strives to achieve the Municipal Court’s overall mission. Accomplishes short-term, mid-term, and long-term objectives; applies professional standards of operation and assures the court functions meets all legal and regulatory requirements.

Leadership Provided

Provides guidance to managers, supervisors, and staff, while setting the overall goals and objectives for the Court and provides guidance on performance standards in accordance with city policies and the applicable law.

Knowledge, Skills & Abilities

  • Advanced knowledge of the court functions; knowledge of core technical and/or operations related to court management principles and approaches.
  • Advanced leadership required in addition to motivational skills for identifying strategic issues and developing long-term resolutions.
  • Skill in operating computers with extensive proficiency, covering a wide variety of applications.
  • Ability to visualize and anticipate organizational needs, while accomplishing administrative goals.
  • Must possess exceptional relationship management skills within the organization and with external constituents/partners.
  • Knowledge of State of Georgia reporting requirements.
  • Knowledge of Georgia Crime Information Center (GCIC) procedures.
  • Knowledge of City and departmental policies and procedures.
  • Knowledge of applicable state and federal laws.

Minimum Qualifications – Education and Experience

  • Master’s degree or Juris Doctor’s degree, from an accredited College or University, in criminal justice, management, business administration, or any equivalent field; and 7- 8 years of related experience with extensive project management and/or leadership experience.

Preferred Education & Experience

  • Juris Doctor’s degree, from an accredited College or University; and 10 or more years of project management and court administration experience.
  • Current certification and relevant years of experience in Lean Six Sigma.
  • Progressive experience in leadership and management of an organization with 100 or more staff members.
  • Demonstrated knowledge and experience in the development and implementation of a successful budget plan for a multi-million-dollar budget.

Licensures and Certifications

Court Clerk and/or Court Administrator certification required or must be acquired within 6 months of hire.

Please apply here

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